Grid vs. List View: Which One is Right for You?
Two ways to see your projects — one built for recognising them, the other for acting on them.
Both views live on the Projects screen and open the same projects. The difference is emphasis: Grid shows a thumbnail so you recognise a project by sight and reveals Open and Share on hover, while List puts Share and shortcuts to the Inbox, Boards and visual collaboration on every row.
Same projects, different emphasis.
Neither view shows its project controls to a collaborator, or on a locked project.
Which One to Use
| Grid View | List View | |
|---|---|---|
| Layout | Cards | Rows |
| Actions | Open and Share, on hover | Share plus Inbox, Boards and visual collaboration shortcuts, always visible |
| Best for | Recognising projects visually, and creative work | Scanning many projects and acting quickly |
| Task count | Shown, but replaced by the selection checkbox while you hover or bulk-select, and hidden from collaborators | Shown per project, and stays put |
| Folder drag-and-drop | Yes | Yes — drop one project on another to make a folder, or onto a folder to move it in |
| Bulk actions | Yes, from the checkbox on each card | No. Rows have no checkbox, so select projects in Grid |
| Filters and sorting | Yes | Yes |
| Availability | Always available | Plan feature — locked on some plans |
Grid View
Grid favours recognition, which suits projects you know by their screenshot rather than their name.
Instructions:
- Go to the Projects screen.
- Open the ⋮ menu at the top of the screen and choose Grid View, marked with a grid icon. Projects are displayed as cards.
| Each card shows | On hover |
|---|---|
| Thumbnail preview | Open — open the project in visual collaboration |
| Active project stage | Share — invite stakeholders or copy the link |
| Folder name | Checkbox — select for bulk actions. Not shown to Team Members. |
| Assigned users, as avatars | Drag-and-drop — onto another project to create a folder, or into an existing one |
| Project type icon — web or design | |
| Project name and URL | |
| The ⋮ menu, with Manage tasks (Inbox), View on Kanban (Boards) and the other project actions |
List View
List favours scanning, which wins once you have more projects than you can recognise at a glance.
Instructions:
- Go to the Projects screen.
- Open the ⋮ menu at the top of the screen and choose List View, marked with a list icon. Projects are displayed as rows, with every action already visible.
Each row shows a thumbnail, the task count, the project name and URL, the folder name, the active project stage, and assigned users. Share and shortcuts to the Inbox, Boards and visual collaboration are all on screen without hovering. Rows have no selection checkbox.
Switching Between Them
The choice is remembered in your browser rather than per workspace, so nobody is stuck with a teammate's preference.
Instructions:
- From the Projects screen, open the ⋮ menu at the top.
- Select List View, or Grid View to switch back. The menu shows whichever layout you’re not using.
FAQs
Can I switch views at any time?
Yes, from the ⋮ menu at the top of the Projects screen — provided your plan includes List View.
Why can’t I select List View?
It’s a plan feature. Where your plan doesn’t include it the option is locked, and the lock names the minimum plan required.
Does one view do more than the other?
List puts more controls on the row: Share plus shortcuts into the Inbox, Boards and visual collaboration. Grid shows Open and Share on hover, and keeps the Inbox and Boards in the card’s ⋮ menu. Only Grid has selection checkboxes for bulk actions. Both open the same project and support the same filters and sorting, and several of the controls depend on your role.
Which is better if I dislike hovering?
List View. Everything is on screen by default.
Are filters and sorting available in both?
Yes, in both.
Can I do bulk actions in both?
No. Only Grid View has selection checkboxes, so select projects there to archive or delete several at once. Team Members don’t see the checkboxes.
Does my choice affect my team?
No. The preference is saved in your browser, so everyone can work in the layout they prefer.
Common issues
- List View is locked — your plan doesn’t include it. The lock names the minimum plan required.
- You can’t find the view options — they’re in the ⋮ menu at the top of the Projects screen, which shows List View or Grid View depending on the layout you’re in.
- Actions aren’t visible on a card — Grid reveals them on hover. Switch to List if you’d rather they were always on screen.
- You can’t see task counts — counts are hidden from collaborators. Every other role sees them in both views.
- A colleague sees a different layout — expected. The preference is saved in each person’s browser.
- You can’t select projects in List View — rows have no checkbox. Switch to Grid View and tick the checkbox on each card.
- You want to group projects into folders — drag one project onto another. This works in both Grid and List.
Conclusion
Grid is for recognising projects; List is for processing them. Grid gives you a thumbnail, List gives you permanently visible actions, and task counts and folder drag-and-drop work in both.
Most people end up using both — Grid to find something, List to work through a batch. Switching costs nothing, so there’s no need to commit to one. Discover Simplifying Views With Filters
Tips & best practices
- Use Grid for visual recognition, List for direct access to actions.
- Start in Grid to locate a project, then switch to List to work through several.
- Apply filters and sorting in either view to narrow a long portfolio.
- Use Grid’s checkboxes to archive or delete several projects at once.
- Use Grid’s drag-and-drop to build folder structure quickly.
- Let team members choose their own view — the preference is personal.